Operations Team Assistant

Summary of Operations Assistant Duties

The administrative assistant will join the operation team, by providing indispensable administrative support to the operation team. The administrative assistant will help support the overall portfolio and bring complementary skills to strengthen the team as a whole.

Roles & Responsibilities

Travel/Events Management 

  • Manage and coordinate logistics for meetings, training, summits, and other events. 
  • Maintain team calendar of activities and events. 
  • Assist the administrative manager with coordinating activities including training, meetings, conferences, special events, etc. 
  • Prepare travel requests, expense reports, and reimbursement requests.

Information Management & Miscellaneous Internal Process

  • Assist in meetings by taking minutes/notes, disseminating minutes to participants, ensuring all material, equipment, and technical support for meetings, etc. as well as track and follow up on deliverables/action items from meetings.
  • Support Operations Team in developing agenda items, strategies, and discussion points for team meetings and other engagements.
  • Maintain updated contacts for the team, key contacts, collaborators, etc.  
  • Manage requests by phone/email/snail mail, respond to the requestor, and ensure that the request reaches the appropriate team members for handling.  
  • Manage ordering and tracking of equipment and supplies for the team.
  • Other duties as assigned.


The ideal candidate for this position will possess many, if not all, of the following qualifications and competencies:

  • A passion for advocating for the creation of progressive polices and programs as well as for the elimination of social policies and practices that lead to racial and ethnic disparities.
  • Ability to travel upon request
  • Excellent tact and people-skills
  • Exceptional attention to detail
  • Exceptional writing skills
  • Exemplary time management skills
  • Expertise in the Microsoft Office Suite, ideally including desktop publishing and PowerPoint skills.
  • Significant ability to prioritize tasks & multitask
  • Strong administrative, communication, and organization skills.
  • Strong troubleshooting/problem-solving skills
  • Track record of success supporting multiple projects/events/activities.
  • High level of graphic design

Details at a Glance

  • TIME COMMITMENT: Full Time Schedule
  • START DATE: May 30, 2022
  • EXPERIENCE LEVEL: Intermediate


USD $26 – USD $27 / hourHourly wage equates to $55k annually

Interested in this position?

Apply online at Idealist.org